MINUTES OF PRO/HOA MEETING

FEBRUARY 5, 2010

Attendees:  Dennis Latiak, Ron Tucker, Troy Wilson, Jeri Fiset, Karen Smith, Elaine Butler, Ken Meehan, Mike Langley, Leonard Tooke

Q:  Why was a resident turned away by the Choral Society on the basis of not being a full time resident?

A:  The resident should not have been denied solely on this parameter.  Choral Society by-laws specify that any singer who is a resident of The Plantation at Leesburg is eligible to be a member.  Each singer must meet with the Chorus Director who will determine membership and, if accepted, will place him/her in the proper section.  Membership numbers are determined by the physical space available for practice and performances.

Each member is expected to make every effort to attend rehearsals and to participate in all performances.  Each member is expected to demonstrate performance readiness, both vocally and visually, to the satisfaction of the Chorus Director, before participating in Chorus performances.  Concert dress codes and other instructions will be issued to the Chorus members as required.  It is suggested that the resident call the director, Merlyn Wilson (787-2696) and arrange a meeting for audition.  There are still a significant number of rehearsals prior to the April Spring Concert.

Q:  Why are residents required to pay for events such as the Christmas Choral Concert?

A:  The sponsors of each event determine the charge for attendance.  The money is commonly used to pay expenses (such as the purchase of music or stage props), to upgrade facilities (such as the new stage lights or the practice piano) or is sometimes donated to the HOA to become part of the expansion fund.

Submitted by:

Jeri Fiset, Recording Secretary

Introduction to The PRO Board

The Board of Directors of The Plantation Residents Organization, PRO Board, is composed of nine members. They are all volunteers, elected by members of the community. Three members are elected each year for a three year term. There are four offices on the board; The President, Vice President, Secretary and Treasurer.

The Board meets the 1st Monday of each month in Hermitage Hall at 7 PM. All members of the community are invited to attend and participate.

Letters and written comments to the Board may be left at the Activities Office in The Manor. (Letters and written comments are acknowledged only if signed). Opportunity is presented at each Board meeting for residents to speak to issues of interest. All comments by those in attendance are welcomed and recorded.

Following the monthly meeting, the Board meets with the  management to discuss appropriate issues that have been presented and/or discussed. Minutes of the monthly meeting along with a summary of the meeting with the developer are posted at the postal center bulletin board, on this web site, and reviewed at the next Board meeting.

This organization, incorporated in 1989, is open to all homeowners. This is YOUR organization and YOUR voice in the community.

The Plantation Residents Organization (PRO) meets annually (April) to elect members to the Board, to review past year activities and to discuss any pertinent issues.

The PRO Board By-Laws are available for review at bottom of this page.

The PRO Board Mission Statement

"The purpose of the Board is to represent all homeowners for the welfare of all, to interact and counsel management in a mutually beneficial way, to disseminate information and assure smooth operation, maintenance and governance of The Plantation."